Monday, November 21, 2011

SharePoint Search Grows Your Business From The Inside Out

By Adriana Noton

SharePoint search has been a popular web application for quite some time. Its best uses are for managing documents and content through its well known platform. Web technologies allow it to provide work flow through Intranet and Extranet portals, business intelligence, collaboration spaces, work flow automation as its application platform performs these functions. It is also able to act as a base for customizable applications used in the work process.

A standard version is available for free although the premium version with extra functionality is offered at a price. Many cloud computing companies are using it regularly. Duplicate versions of files are an ongoing problem at many companies. This tool enables you to keep track of shared files and file versions created by many different users easily.

This application is designed to be the central location for businesses to manage their sites. Custom coding can be added to it to further enhance its functionality. It's main purpose is to support different groups or teams within the business. Customizing can really affect they way it performs towards your specific functions within your business.

Many businesses are familiar with Intranet portals and use them on a regular basis to organize their information over business networks. This technology helps businesses manage all of their data, information and applications. The beneficial centralizing processes, reduction of duplicate files, and employee access all work well in helping a company manage their business information. The publishing feature allows an employee to publish to the Internet when they use a password.

The extranet is a feature that allows password protected access to the world wide web outside of the central business Intranet. This is useful for those needing to update web pages to the main company site. It is also useful for those employees needing to download information for business use.It can also be used for access to emails and any other web based purposes you decide.

SharePoint enables its users to configure data and customize applications as they need to in order to suit their business needs. Widgets, web page editing, and general content management and data manipulation is very close to similar well known applications. It is easily integrated with your other office systems and gets you to work smoothly and productively. Take time to customize as this will help work flow as well.

The technology easily integrates with other common office based software. It is a proficient tool for document retention and record management. The free version has adequate search engine functionality though it is limited in some areas. It is able to search documents and across file systems. Within a cloud environment, the function works a little differently.

A Sharepoint search is basically a collection point of data, content, and libraries where information can be managed and manipulated for business purposes. You must register in order to download the free version. Built in work flow templates are a nice feature with this technology. All in all, this technology is a very useful tool in the work environment today.

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